How to use AI to get more done at work. 

Whether you’re looking to automate admin tasks, generate content, or enhance customer engagement, AI can help streamline processes and free up time for more valuable work.

1. From scribbles to slides - AI powered presentations

Turn rough ideas into polished presentations in seconds. 

• AI tools like ChatGPT can turn bullet points or messy notes into full presentations.
• You can generate PowerPoints, Word documents, or even formatted reports.
• Useful for internal reports, sales presentations, or safety briefings.

For example, upload your meeting notes & watch as ChatGPT turn them into a professional presentation for your next meeting.

AI-powered content creation can achieve time savings of up to 50%.
(Emplifi, 2024)

2. AI never forgets - meeting notes & summaries

Never miss an important detail again! 

• AI-powered transcription tools like Otter.ai and Microsoft Teams can record, transcribe, and summarise meetings.
• Ideal for capturing action points, identifying key discussions, and saving employees from lengthy note-taking.

For example, an AI tool can automatically generate a summary of a project kickoff meeting and email it to all attendees.

Nearly half (43%) of employees already use AI to summarise meetings
(Zoom, 2023)

3. Smarter workflows - AI in Google & Microsoft Office

Your favourite office tools just got an upgrade. 

• Google’s Gemini AI and Microsoft’s Copilot AI integrate with Google Workspace and Microsoft 365 to assist with emails, document drafting, and data analysis.
• AI can auto-compose emails, suggest edits, summarise documents, and even generate spreadsheet formulas.

For example, instead of manually writing a response to a long client email, Google Gemini can draft a professional reply based on the context.

70% of Copilot users say they are more productive.

(Microsoft, 2023)

4. AI-generated images - quick, cheap and professional

AI’s got your visuals covered. 

• AI tools like Canva, DALL·E, and Adobe Firefly can develop social media graphics, marketing visuals, and even technical illustrations.
• Helps businesses create professional-looking social media posts, website banners, and sales materials in minutes.

For example, if you need a high-quality product image but don’t have a photographer? AI can generate one in seconds.

80% of marketers already use AI in their marketing strategies in some way. (Typeface, 2024)

5. AI Agents are the future  - pay attention! 

AI assistants will do more than just answer emails. 

• AI agents are evolving beyond chatbots into autonomous assistants that can handle workflows, customer queries, and even strategic decision-making.
• Expect to see AI handling predictive maintenance, supply chain analysis, and automated customer service in manufacturing.

Example:

• Siemens’ AI monitoring solution can reduce maintenance costs by up to 30% with gas turbines, compressors, and generators.

AI-driven process automation is projected to increase productivity by 30-40% across industries. (PwC, 2024)

6. AI Chatbots - your 24/7 digital assistant. 

AI-powered chatbots = Faster support, happier customers. 

• AI chatbots can handle customer inquiries, FAQs, and even basic sales conversations on websites.
• Can be trained on company-specific knowledge, product manuals, and technical guides.

Example:

• A manufacturing company’s website chatbot guides visitors to the right product based on their industry needs.

AI chatbots can handle up to 80% of routine customer queries, reducing workload on customer support teams. (IBM, 2023)

7. HubSpot AI - less manual work, more growth

AI-powered CRM tools that automate the busywork.

• HubSpot's AI tools, Breeze Copilot and Content Remix, help businesses automate repetitive tasks, generate content, and manage customer interactions more efficiently.
• AI-powered CRM automations save time by handling lead nurturing, email follow-ups, and data entry.

Example:

• Breeze Copilot can automatically generate a personalised follow-up email after a client meeting, while Content Remix repurposes a long-form blog into short-form social media posts.

87% of salespeople say that AI has enabled them to use their CRM tools more (HubSpot, 2024)